User manual of the application HD4DP v1

User manual of the application HD4DP v1

An extensive user manual, for both participating healthcare organizations and their IT service providers, is available on this docs.healthdata.be portal: https://docs.healthdata.be/hd4dp-v1.

Bart.Servaes Thu, 03/16/2023 - 10:24

Request account for HD4DP v1

Request account for HD4DP v1

To access the HD4DP v1 application, you need an account, a username and a password. If you do not have an account, you can request one by following the steps below. If you have an account, follow the "sign in" instructions at the end of this page.

  • Open the link for the HD4DP v1 application. You will see this screen:
  • Click on the Request account link on the login page.
  • Fill out the request form:
    • Enter a username, first name, last name and e-mail address
    • Select the organization and data collection(s)
    • Fill in the Requester e-mail field if a person requests an account for a third person
    • Submit the request user the Request button 
  • Confirmation e-mails are sent to the person for whom the account was requested as well as the requester, if the field "Requester e-mail" was filled.
  • The approval or rejection for the user account is confirmed by mail. Depending on your organization, this could take a few hours.
    • This action will be done by an HD4DP v1 administrator in your organization 
    • The confirmation mail will include all the necessary information to log in

Sign in

Logging in to the HD4DP v1 application is done in 3 steps:

  • Enter your username and password​ in the appropriate fields
  • Select the correct organization
  • Click on "Log in"
johanvanbussel Fri, 03/17/2023 - 19:15

Create a registration in HD4DP v1

Create a registration in HD4DP v1

The Data Collection view leads a user to the existing registers. A user can start collecting data from this view.

Creating and submitting a registration consists of 4 steps:

  • Select the register for creating a registration.
  • Click on "New registration" button.
  • Fill in the registration form and save or submit the registration
  • Save the registration temporarily if needed. The status of the record will be "Open" for saved registrations.​
  • Submit the registration if no validation errors present. The status of the registration will change to "Sending".
  • When the record has been processed, the status will change to "Submitted".

As soon as a registration is sent, the "status confirmation" column will show "Pending".

  • ​It shows "OK" once the registration has arrived, and "NOK" if the registration did not arrive within 48 hours. If the status is "NOK", the software will automatically try to resend the registration up to 10 days after the initial submission.
  • For the statuses "Sending","Corrections needed" and "Approved" the status confirmation will be empty because the registration has not yet been submitted.
  • A registration can be "Reopened" if needed as long as the status of the registration is "Submitted".
johanvanbussel Mon, 03/20/2023 - 18:01

Change a registration in HD4DP v1

Change a registration in HD4DP v1

A user can modify and complete a registration in four steps:

  • Select the register from which you wish to modify one or more registration(s).
  • Click on the registration to be changed, and complete the form in full. The status of the record is then:
    • Open for registrations saved manually or by uploading a csv file
    • Corrections needed for registrations with errors
  • Save registration temporarily if necessary. Record status becomes Open for stored registrations.
  • Send the registration if there are no more validation errors.
    • Registration status changes to Sending
  • When the record is processed, the status changes to Submitted.

Once a registration is sent, the message Pending appears in the status confirmation column.

  • When the registration is received, the message OK appears; if the registration is not received within 48 hours, the message NOK appears. With the status "NOK", the software will automatically try to send the registration up to 10 days after the initial submission.
  • For the statuses Sending, Corrections needed and Approved, the status confirmation is empty because the registration has not yet been sent.
  • A registration can be Reopened if necessary, as long as the status of the registration is "Submitted".
johanvanbussel Mon, 03/20/2023 - 19:07

Delete a registration in HD4DP v1

Delete a registration in HD4DP v1

Only registrations with status Open or Corrections needed can be deleted.

The following steps are required to delete the registration:

  • Select the record and version for which you wish to delete a registration
  • Select the registration(s) you wish to delete
  • Select the Actions button and select the Delete registrations option
  • Select Yes to confirm

johanvanbussel Tue, 03/21/2023 - 11:54