HD4DP v1

HD4DP v1

General description of the application HD4DP v1

HD4DP v1 ("healthdata.be for data providers") is a local application accessible via web browser developed by Healthdata.be (Sciensano) and installed at the site of the data provider (healthcare organisations). This application allows the data provider to extract data from the primary system and map that data into one or more data collections (if possible).

Clinical information that cannot be provided by the primary systems can be provided manually in the ‘prefilled’ form view of the Data Collection Definition (DCD).

The (form view of the) Data Collection Definitions (DCDs) are managed centrally via a metadata catalogue.

User manual of the application HD4DP v1

An extensive user manual, for both participating healthcare organisations and their IT service providers, is available on this docs.healthdata.be portal: https://docs.healthdata.be/hd4dp-v1.

johanvanbussel Tue, 04/12/2022 - 11:15

Request account for HD4DP v1

Request account for HD4DP v1

To access the HD4DP v1 application, you need an account, a username and a password. If you do not have an account, you can request one by following the steps below. If you have an account, follow the "sign in" instructions at the end of this page.

  • Open the link for the HD4DP v1 application. You will see this screen:
  • Click on the Request account link on the login page
  • Fill out the request form:
    • Enter a username, first name, last name and email address
    • Select the organization and data collection(s)
    • Fill in the Requester email field if a person requests an account for a third person
    • Submit the request user the Request button 
  • Confirmation emails are sent to the person for whom the account was requested as well as the requester, if the field 'Requester email' was filled
  • The approval or rejection for the user account is confirmed by mail. Depending on your organization, this could take a few hours.
    • This action will be done by an HD4DP v1 administrator in your organisation 
    • The confirmation mail will include all the necessary information to log in

Sign in

Logging in to the HD4DP v1 application is done in 3 steps:

  • Enter your username and password​ in the appropriate fields
  • Select the correct organization
  • Click on "Log in"
johanvanbussel Tue, 04/12/2022 - 11:34

Create a registration in HD4DP v1

Create a registration in HD4DP v1

The Data Collection view leads a user to the existing registers. A user can start collecting data from this view.

Creating and submitting a registration consists of 4 steps:

  • Select the register for creating a registration
  • Click on ‘New registration’ button
  • Fill in the registration form and save or submit the registration
  • Save the registration temporarily if needed. The status of the record will be 'Open' for saved registrations​
  • Submit the registration if  no validation errors present. The status of the registration will change to 'Sending'
  • When the record has been processed, the status will change to 'Submitted'

As soon as a registration is sent, the ‘status confirmation’ column will show ‘Pending’.

  • ​It shows 'OK' once the registration has arrived, and 'NOK' if the registration did not arrive within 48 hours. If the status is 'NOK', the software will automatically try to resend the registration up to 10 days after the initial submission
  • For the statuses ‘Sending’, 'Corrections needed' and 'Approved' the status confirmation will be empty because the registration has not yet been submitted
  • A registration can be 'Reopened' if needed as long as the status of the registration is 'Submitted'
johanvanbussel Tue, 04/12/2022 - 12:01

Change a registration in HD4DP v1

Change a registration in HD4DP v1

A user can change and complete a registration in of 4 steps:

  • Select the registry for which you want to change one or more registrations
  • Click on the registration that needs to be to be changed and complete the form. The status of the record will be:
    • 'Open' for registrations that were saved manually or by uploading a CSV
    • 'Corrections needed' for registrations with errors
  • Save the registration temporarily if needed. The status of the record will be 'Open' for saved registrations
  • Submit the registration if  no validation errors present
    • The status of the registration will change to 'Sending'
  • When the record has been processed, the status will change to 'Submitted'

As soon as a registration is sent, the ‘status confirmation’ column will show ‘Pending’.

  • ​It shows 'OK' once the registration has arrived, and 'NOK' if the registration did not arrive within 48 hours. If the status is 'NOK', the software will automatically try to resend the registration up to 10 days after the initial submission
  • For the statuses ‘Sending’, 'Corrections needed' and 'Approved' the status confirmation will be empty because the registration has not yet been submitted
  • A registration can be 'Reopened' if needed as long as the status of the registration is 'Submitted'
johanvanbussel Tue, 04/12/2022 - 12:36

Delete a registration in HD4DP v1

Delete a registration in HD4DP v1

Only registrations that are in status 'open' and ‘corrections needed’ can be deleted.  

Following steps are needed to delete registration:

  • Select the register and version for which you need to delete a registration
  • Select the registration(s) that you want to delete
  • Select the ‘Actions’ button and choose the ‘Delete registrations’ option
  • Select ‘yes’ to confirm
johanvanbussel Tue, 04/12/2022 - 12:19