Request
RequestProc0: Create Proposal
Proc0: Create ProposalRequestor creates a proposal by completing the HD ‘Request Form Template’ document, and sending it to projects.healthdata@sciensano.be
Goals of Proc0:
- Requestor initiates a proposal
- PM reads the proposal
HD Lead | Project Manager |
Participants | Requestor Project Manager, Project-Manager TL, DWH, TC |
Deliverable | Del1 Proposal |
Checklist | See Annex 2 |
HD Estimated Time | 2 Hours |
Proc1: Pre-Analysis
Proc1: Pre-AnalysisProject Manager Starts Pre-Analysis process.
Goals of Proc1:
- Get all info to create high level description of the project(s) involved
- Type of project
- Data Collection
- Analysis
- Reporting
- Combination of the above
- Type of project
- Finalize the Request Form
- Create document for Solutioning Meeting (Proc 2)
HD Lead | PM |
Participants | Requestor PM Technical Coordinator + PM TL Entreprise Architect, DWH TL or DWH PM à as expert if request is merely for analysis or reporting request Coordination |
Deliverable | Del2: Request Form Del3: High Level Project(s) description Del4: Docs4Solutioning |
Checklist | See Annex 2 |
HD Estimated Time | 12 hours |
Proc2: Solutioning
Proc2: SolutioningRequest Form is discussed at HD Solutioning meeting.
Goal of Proc2:
- Decide whether the request in the scope of HD activities or not
- Provide an estimation of the cost/MD for analysis (time and materials) and a due date for the deliverables of Proc4
- Provide a ball park estimate of the development/infrastructure cost of the project(s) (±50%)
- Communicate the decision of Solutioning meeting to Requestor
HD Lead | PM |
Participants | PM HD Solution Meeting: EA, TC, TLs, COORD, DPO |
Deliverable | Del5: Decision Solutioning Meeting |
Checklist | Annex 2 |
HD Estimated Time | 5 hours (30’ * 10 peoples) |
Proc3: Contact Requestor
Proc3: Contact RequestorIf Request is accepted, the contract for Analysis is presented, together with the ball park estimate the solution meeting has given for development cost (± 50%).
HD Lead | PM |
Participants | PM Requestor PM-TL, COORD, SPOC Legal, SPOC Finance, Direction |
Deliverable | Del6: Analysis Contract (Signed by Requestor) |
Checklist | Annex 2 |
HD Estimated Time | 2 hours |
If Request is declined, the requestor will get an explanation and an idea about where to find further help.
HD Lead | PM |
Participants | PM Requestor |
Checklist | Annex 2 |
HD Estimated Time | 1 hour |
Proc4: Create Analysis Contract
Proc4: Create Analysis ContractIf Request is accepted, PM creates a Time&Material Based Analysis Contract to allow members of Healthdata to perform an analysis of the request to give more detailed information on feasibility, planning and effort/cost for the development of the project(s).
Because this is T&M driven, timesheets and transparency are very important and will be filled-in on a weekly basis by all HD members.
HD Lead | PM |
Participants | PM, PM-TL, TC, COORD |
Deliverable | Del6: Analysis Contract |
Checklist | Annex 2 |
HD Estimated Time | 2 hours |