Request

Request
manager Tue, 10/12/2021 - 16:31

Proc0: Create Proposal

Proc0: Create Proposal

Requestor creates a proposal by completing the HD ‘Request Form Template’ document, and sending it to projects.healthdata@sciensano.be

Goals of Proc0:

  • Requestor initiates a proposal
  • PM reads the proposal
HD LeadProject Manager
ParticipantsRequestor
Project Manager, Project-Manager TL, DWH, TC
DeliverableDel1 Proposal
ChecklistSee Annex 2
HD Estimated Time2 Hours
manager Tue, 11/23/2021 - 06:29

Proc1: Pre-Analysis

Proc1: Pre-Analysis

Project Manager Starts Pre-Analysis process.

Goals of Proc1:

  • Get all info to create high level description of the project(s) involved
    • Type of project
      • Data Collection
      • Analysis
      • Reporting
      • Combination of the above
  • Finalize the Request Form
  • Create document for Solutioning Meeting (Proc 2)
HD LeadPM
ParticipantsRequestor
PM Technical Coordinator + PM TL Entreprise Architect, DWH TL or DWH PM à as expert if request is merely for analysis or reporting request Coordination
DeliverableDel2: Request Form
Del3: High Level Project(s) description
Del4: Docs4Solutioning
ChecklistSee Annex 2
HD Estimated Time12 hours
manager Tue, 11/23/2021 - 06:29

Proc2: Solutioning

Proc2: Solutioning

Request Form is discussed at HD Solutioning meeting.

Goal of Proc2:

  • Decide whether the request in the scope of HD activities or not
  • Provide an estimation of the cost/MD for analysis (time and materials) and a due date for the deliverables of Proc4
  • Provide a ball park estimate of the development/infrastructure cost of the project(s) (±50%)
  • Communicate the decision of Solutioning meeting to Requestor
HD LeadPM
ParticipantsPM HD Solution Meeting: EA, TC, TLs, COORD, DPO
DeliverableDel5: Decision Solutioning Meeting
ChecklistAnnex  2
HD Estimated Time5 hours (30’ * 10 peoples)
manager Tue, 11/23/2021 - 06:29

Proc3: Contact Requestor

Proc3: Contact Requestor

If Request is accepted, the contract for Analysis is presented, together with the ball park estimate the solution meeting has given for development cost (± 50%).

HD LeadPM
ParticipantsPM Requestor PM-TL, COORD, SPOC Legal, SPOC Finance, Direction
DeliverableDel6: Analysis Contract (Signed by Requestor)
ChecklistAnnex 2
HD Estimated Time2 hours

If Request is declined, the requestor will get an explanation and an idea about where to find further help.

HD LeadPM
ParticipantsPM Requestor
ChecklistAnnex 2
HD Estimated Time1 hour
manager Tue, 11/23/2021 - 06:28

Proc4: Create Analysis Contract

Proc4: Create Analysis Contract

If Request is accepted, PM creates a Time&Material Based Analysis Contract to allow members of Healthdata to perform an analysis of the request to give more detailed information on feasibility, planning and effort/cost for the development of the project(s).

Because this is T&M driven, timesheets and transparency are very important and will be filled-in on a weekly basis by all HD members.

HD LeadPM
ParticipantsPM, PM-TL, TC, COORD
DeliverableDel6: Analysis Contract
ChecklistAnnex 2
HD Estimated Time2 hours
manager Tue, 11/23/2021 - 06:28