New accounts have to be created to give users acces to the application and the data: 

• Log in using an administrator account
• Go to the Dashboard in the menu 

• Under 'User Management', click 'Add user'

The form to create a user is shown:

• ​Enter a Username and create a password
• Select the User Rights for the user
  • a 'data provider' account can enter and submit data
  • an 'administrator' account can create users and change the configuration settings

• Choose 'Enable' 
• If the user is a 'data provider', select the registries the user should have access to

• Confirm the creation of a new account by clicking 'Save'

• Login as admin and select ‘User requests’

• You will see an overview of all the requests:

• Select the request that you want to approve. 
• Check the data in the request
• Simply click 'Approve' and the user account is active

• The user will receive an email that his or her account is accepted. This e-mail provides the necessary information to login i.e. username, password. 

This is how to verify whether your HD4DP is connected to a LDAP server:

• Go to the 'Configurations' button in the left panel 'Configurations'​

• Check the configuration parameter 'USER_MANAGEMENT_TYPE'.
  • If it is set on 'DATABASE_LDAP',  HD4DP is connected to your local LDAP for its authentication

If it is set on 'DATABASE',  the HD4DP is used for user management​.

New accounts have to be created to give users acces to the application and the data: 

• Log in using an admin account
• Go to the Dashboard in the menu 

• Under 'User Management', click 'Add user'

• Search a user from LDAP list under 'Username'
• ​Select the non-migrated user by clicking on the name
• Select the User Rights for this user
  • a 'data provider' account can enter and submit data
  • an 'administrator' account can create users and change the configuration settings
• Choose 'Enable' 
• If the user is a 'data provider', select the registries the user should have access to

• Confirm the creation of a new account by clicking 'Save'

Approving user requests when your HD4DP is connected to LDAP

• Login as admin and select ‘User requests’

• You will see an overview of all the requests:

• Select the request that you want to approve
• Before accepting the user request, several things must be checked:
  • Matching username: In HD4DP, the username must be the same as the person's username in the LDAP-system. If this is not the case,  change the requested username in HD4DP to the LDAP username
  • User search base: In the LDAP system, the user must be a member of the organizational unit (OU) where HD4DP searches for accounts. To find out the LDAP_USER_SEARCH_BASE for your organisation, go back to the dashboard, click on 'configurations' and search for LDAP_USER_SEARCH_BASE

• Check the data in the request
• Simply click 'Approve' and the user account is active

• If you would try to accept a user request for which the username is not found in the LDAP system, an error message appears 
• The user will receive an email that his or her account is accepted. This e-mail provides the necessary information to login i.e. username, password.

Accounts can be changed by the responsible of the HD4DP application of an organisation: 

• Log in using an administrator account
• Go to the Dashboard in the menu 

• Click 'User List' under User Management to get a list view of the registered accounts

• Click the 'Edit' button in the list view corresponding with your account

The user account can be changed:

• User Rights for the user
  • a 'data provider' account can enter and submit data
  • an 'administrator' account can create users and change the configuration settings

• Choose 'Enable' or 'Disable', depending on the requirements
• Select the registers the user should have access to
• Confirm the changes by clicking 'Save'.