COVID-19 Barometer: General Practitioners

COVID-19 Barometer: General Practitioners

Welcome at the technical documentation pages for the project "COVID-19 Barometer: General Practitioners", provided by the service healthdata.be (Sciensano).

These pages provide information about the technical processes of the project. The following sections are (will be) provided:

For scientific information of the project, please contact the primary organization that oversees implementation of project (see section "General project information").

This documentation is being updated regularly. We try to provide as correct, complete and clear as possible information on these pages. Nevertheless, if you see anything in the documentation that is not correct, does not match your experience or requires further clarification, please send us an email via support.healthdata@sciensano.be to report this documentation issue. Please, do not forget to mention the URL or web address of the page with the documentation issue. We will then adjust the documentation as soon as possible. Thank you!

johanvanbussel Sat, 09/24/2022 - 16:52

General COVID19 BARO GP project information

General COVID19 BARO GP project information

Project name

COVID-19 Barometer: General Practitioners

Project abbreviation

COVID19 BARO GP

Project code

HDBP1001

Primary organization that oversees implementation of project

  • University Leuven

Partner organization participating in project

  • Consortium Eerstelijnsdata

Organisation that commissioned this project

  • University Leuven

Organisation providing monetary or material support

  • National Institute for Health and Disability Insurance (RIZIV-INAMI)
  • Federal Public Service Health

Brief project description

During the COVID-19 pandemic, the national monitoring project COVID-19 Barometer was started by the Consortium Eerstelijnsdata. The aim of this barometer is follow-up of the extra muros (general practitioners, coordinating and advisory physicians, triage posts, pharmacists, midwives, home nurses, …) with regard to the execution of the critical tasks, the quality of execution of tasks, the need for help, the available capacity, the number infections, and the availability of medical equipment.

This data also aims to support the COVID19 Risk Assessment Group, COVID19 Risk Management Group, and the National Crisis Cell.

Regulatory framework of this project

Consult the regulatory framework information published on the fair.healthdata.be pages.

johanvanbussel Sat, 09/24/2022 - 14:48

The COVID19 BARO GP data collection

The COVID19 BARO GP data collection
This documentation is being updated regularly. We try to provide as correct, complete and clear as possible information on these pages. Nevertheless, if you see anything in the documentation that is not correct, does not match your experience or requires further clarification, please send us an email via support.healthdata@sciensano.be to report this documentation issue. Please, do not forget to mention the URL or web address of the page with the documentation issue. We will then adjust the documentation as soon as possible. Thank you!
johanvanbussel Sat, 09/24/2022 - 16:34

The COVID19 BARO GP Data Collection Definition (HDBP1001)

The COVID19 BARO GP Data Collection Definition (HDBP1001)

In the file below you can find the Data Collection Definition (DCD) of the project COVID-19 Barometer: General Practitioners. It is a detailed description of the content with field names, formats, values, validation rules, help texts, warning texts, translations, ...

This documentation is being updated regularly. We try to provide as correct, complete and clear as possible information on these pages. Nevertheless, if you see anything in the documentation that is not correct, does not match your experience or requires further clarification, please send us an email via support.healthdata@sciensano.be to report this documentation issue. Please, do not forget to mention the URL or web address of the page with the documentation issue. We will then adjust the documentation as soon as possible. Thank you!

johanvanbussel Sat, 09/24/2022 - 16:37

The COVID19 BARO GP Dataflow description

The COVID19 BARO GP Dataflow description
This documentation is being updated regularly. We try to provide as correct, complete and clear as possible information on these pages. Nevertheless, if you see anything in the documentation that is not correct, does not match your experience or requires further clarification, please send us an email via support.healthdata@sciensano.be to report this documentation issue. Please, do not forget to mention the URL or web address of the page with the documentation issue. We will then adjust the documentation as soon as possible. Thank you!
johanvanbussel Sat, 09/24/2022 - 16:37

The COVID19 BARO GP data reporting and visualisation

The COVID19 BARO GP data reporting and visualisation

Organisations and/or individuals that perform the data reporting and visualisation

  • University Leuven

Applications provided by healthdata.be for the data reporting and visualisation

The following applications are provided by healthdata.be for the data reporting and visualisation

  • healthstat.be
  • fair.healthdata.be (documentation in progress)

In the next sections, we will describe these applications in more detail.

Note: Access to healthstat.be for non-Belgian residents is not possible yet. However, it will be as soon as healthstat.be version 3.0 is deployed in production.

This documentation is being updated regularly. We try to provide as correct, complete and clear as possible information on these pages. Nevertheless, if you see anything in the documentation that is not correct, does not match your experience or requires further clarification, please send us an email via support.healthdata@sciensano.be to report this documentation issue. Please, do not forget to mention the URL or web address of the page with the documentation issue. We will then adjust the documentation as soon as possible. Thank you!

johanvanbussel Sat, 09/24/2022 - 15:09

healthstat.be

healthstat.be

General description of the application healthstat.be

Healthstat.be is the data visualization platform of the healthdata.be project, which is part of the national Action Plans eHealth (2013-2018; 2019-2021; 2022-2024). Here, the researchers publish tables, figures and maps they made based on the data they have collected among Belgian hospitals, laboratories, physicians, and patients. With these reports, researchers want to give health professionals, healthcare institutions, patients, governments and the general public an up-to-date insight into the prevalence of certain diseases, their causes and impact, and the effectiveness of their treatment.

Healthstat.be is a service of Sciensano the Belgian Scientific Institute of Public Health, and funded by the National Institute for Health and Disability Insurance.

In developing healthstat.be, many measures were taken to ensure the protection of the privacy of the patient, the caregiver and the medical confidentiality. For example, no personal information like name, date of birth or national registry number is available on healthstat.be. Also, the user access management for the detailed reports is managed by the eHealth-platform. Because of all these measures, this approach received an authorization from the Sectoral Committee Health of the Privacy Commission.

This documentation is being updated regularly. We try to provide as correct, complete and clear as possible information on these pages. Nevertheless, if you see anything in the documentation that is not correct, does not match your experience or requires further clarification, please send us an email via support.healthdata@sciensano.be to report this documentation issue. Please, do not forget to mention the URL or web address of the page with the documentation issue. We will then adjust the documentation as soon as possible. Thank you!
johanvanbussel Sat, 09/24/2022 - 14:12

Request account for healthstat.be

Request account for healthstat.be

The applications of healthdata.be (like HD4DP v2 and healthstat.be) process sensitive personal information. Therefore, strict controlled processes are used to grant access to these applications. The Entity Access Management (EAM) portal of healthdata.be facilitates these processes. In this article we describe how to use it.

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To request access to healthdata.be applications (such as HD4DP v2 and healthstat.be), you can click on REQUEST ACCESS in the blue box in the middle of the screen.

Then, you arrive at the next page, click on Connect with eID.

You will be directed to the government's Federal Authentication Service (FAS) where you can log in with multiple digital keys with eID or digital identity.

If you choose to connect with ItsMe, you can enter your cell phone number.

Follow the instructions on your mobile device via the ItsMe application.

You can now fill out the access request form.

VPlease fill in all fields with a red asterisk *

Note: You must indicate your role in the project (Local Study Lead, Local Study Associate or Local Study Support). Your role determines your access options in HD4DP2 for this project. Read more about User roles in HD4DP v2.

Check the boxes of the projects you wish to request access to.

Select HD4DP2.0 if you want to access the application to make recordings for the selected project.

Select Healthstat.be if you want to access the reporting of the selected project.

Click the Submit button when you have completed the form.

Once you have successfully completed the access request form, you will receive a confirmation message.



Your request will be forwarded to an employee of your organization who is authorized to grant you access. After he has approved your request, your account will be immediately created by healthdata.be. The whole procedure can take 2 working days. We will inform you once the account is active.

This documentation is being updated regularly. We try to provide as correct, complete and clear as possible information on these pages. Nevertheless, if you see anything in the documentation that is not correct, does not match your experience or requires further clarification, please send us an email via support.healthdata@sciensano.be to report this documentation issue. Please, do not forget to mention the URL or web address of the page with the documentation issue. We will then adjust the documentation as soon as possible. Thank you!
johanvanbussel Fri, 09/23/2022 - 16:44

Access healthstat.be

Access healthstat.be
  • To access the healthstat.be portal, one must use a web browser and navigate to https://www.healthstat.be
  • You will see the Welcome page of this portal.
  • On the top right hand side you can see icons of several support functions and the "Sign in with eID" button.
  • When you click on the "Sign in with eID" button, you will see a new window that provides several standard options to access online public services:
  • All options can be used to access healthstat.be.
  • In this example we select the most used option: "LOG IN via itsme".
  • Type in your cell phone number and open the application on your cell phone.
  • Then follow the instructions.
  • When granted access you will be redirected to the secured part of the Healthstat.be portal.
johanvanbussel Fri, 09/23/2022 - 16:44

Healthstat.be Support Services

Healthstat.be Support Services

The Service Desk of healthdata.be (Sciensano) helps users of our applications and services and deals with requests and problems when they arise.

The Service Desk focuses on those services run by our IT Services (HD4DP, HD4RES, healthstat.be, ...) and helps you with accounts and passwords. For questions about the content and objective(s) of the projects, we kindly refer to the managing research organisations.

For most efficient processing of your request, we advise you to use our service portal: https://sciensano.service-now.com/sp.

Please find below our support window hours:

johanvanbussel Fri, 09/23/2022 - 16:45

fair.healthdata.be

fair.healthdata.be

The FAIR portal of healthdata.be (https://fair.healthdata.be) is an open-data platform based on the DKAN open-source component on top of the open-source Drupal CMS (Content Management System). FAIR is an acronym of Findable, Accessible, Interoperable and Reusable and originates from academics and private stakeholders that came to the conclusion that a minimal set of guiding principles and practices would help them to more easily discover, access, appropriately integrate and re-use, and adequately cite, the vast quantities of information being generated by contemporary data-intensive science.

The FAIR principles guide healthdata.be in its ambition to facilitate the re-use of the patient registries and administrative databases in Belgium. Off course with respect for the privacy of the patient, the healthcare professional and the medical confidentiality. With the FAIR portal healthdata.be provides an overview of existing databases with Belgian health and health care related data and aims to steadily make this data discoverable and available to the public to increase public health knowledge.

johanvanbussel Sat, 09/24/2022 - 15:21

Access fair.healthdata.be

Access fair.healthdata.be

The FAIR portal of healthdata.be is publicly accessible via a web browser. The web address https://fair.healthdata.be will take you to the portal's main page.

On the FAIR portal, a specific page is created for the "COVID-19 Barometer: General Practitioners" project. When you enter "barometer GP" in the search bar, and push the "Go" button, you will find the project in the list of search results.

If you click on the project title, you will be directed to the project page on the FAIR portal of healthdata.be.

The current available resources are mainly so-called metadata files. Resources about the number of registrations, unique study subjects, ... are also planned to be made available on this page.

This documentation is being updated regularly. We try to provide as correct, complete and clear as possible information on these pages. Nevertheless, if you see anything in the documentation that is not correct, does not match your experience or requires further clarification, please send us an email via support.healthdata@sciensano.be to report this documentation issue. Please, do not forget to mention the URL or web address of the page with the documentation issue. We will then adjust the documentation as soon as possible. Thank you!
johanvanbussel Sat, 09/24/2022 - 15:21

Fair.healthdata.be Support Services

Fair.healthdata.be Support Services

The Service Desk of healthdata.be (Sciensano) helps users of our applications and services and deals with requests and problems when they arise.

The Service Desk focuses on those services run by our IT Services (HD4DP, HD4RES, healthstat.be, ...) and helps you with accounts and passwords. For questions about the content and objective(s) of the projects, we kindly refer to the managing research organisations.

For most efficient processing of your request, we advise you to use our service portal: https://sciensano.service-now.com/sp.

Please find below our support window hours:

johanvanbussel Sat, 09/24/2022 - 15:51

How to report an incident

How to report an incident

The healthdata.be service (Sciensano) processes each incident report according to a standard operating procedure (SOP). A public version of this SOP "HD Incident Management Process" is also available on this portal docs.healthdata.be.

To submit an incident related to projects and applications in production and facilitated or managed by Sciensano's healthdata.be service, you must first log into the HD Service and Support portal: https://sciensano.service-now.com/sp

After the login step, you will arrive at the main page of the portal.

On the main page, you must select "Get Help".

A new page with the title "Create an incident" will appear.

You can now document your incident or problem by providing the following information:
Please indicate the urgency of resolving your issue based on its criticality to the business.

Please indicate the type of problem you are experiencing.

When the problem type "Application" is selected, two additional fields appear: "Project Name" and "Application".

Please select the appropriate information.

Please describe clearly and briefly (1 sentence) the subject of your problem.

Please describe the problem in detail. The following aspects are important for us to understand and solve the problem:

  • a description of the actions you want to perform but fail to perform (e.g. provide us with a field name, a validation rule, a button, etc.)
  • a description (if possible) of the sequential steps you follow to use the service or the application of healthdata.be for which you need support;
  • a brief description of the technical problem you are experiencing (e.g. error messages)

We strongly recommend that you add a screenshot describing the problem (IMPORTANT: do not provide us with patient data!).

You can add the screenshot by clicking on " Add attachments".

On the right side of the form, the mandatory information items of the incident form are listed. When these fields are completed, their names disappear from the "required information" box.

The form can only be submitted if all required fields are filled in, by pressing the green "Submit" button.

If all required fields have not been completed, a warning message will appear at the top of the form.

In addition, missing mandatory fields will be highlighted in green.

When the incident form has been successfully submitted, a preview of your submission appears in a new screen.

On the right side of the screen you will find the details, including the incident number.

On the left side of the screen, you will find a chronology of your incident processing, starting with your creation.

johanvanbussel Sat, 09/24/2022 - 15:53